topic Re: Sheet Index in Project data & BIM

Sheet Index

Anonymous — Tue, 14 Jan 2025 21:27:54 GMT

I am trying to work out how to link a revision number to the Sheet Index so that it automatically updates when a new revision is made.

• How do I create a linked revision number?
• Where is this revision number edited?
• How do I link this revision number to the Sheet Index?

Re: Sheet Index

Anonymous — Fri, 27 Aug 2010 03:03:10 GMT

You'd need some kind of logical operator to query each layout: "Is this revision date the latest date on this sheet?", then report that date into the index. I am not aware of that sort of function in "out of the box" Archicad.

But you can use the custom fields in the >File, >Info, > Project Info to at least be able to write in revision dates once, and use the auto-text function to place that into the layout title blocks as necessary.

Use a note field in the Index to hand modify the reported last revision for each sheet.

Its a long standing wish to handle revisions better, look at this2006 post .

Snap

Re: Sheet Index

Anonymous — Fri, 27 Aug 2010 03:33:27 GMT

Thanks for the advice Snap.

The details in the Project Info seem to be correct but I can't seem to access the auto-text function. No matter what I do, it always seems to be greyed. Any advice on what I could be doing wrong?

Re: Sheet Index

Anonymous — Fri, 27 Aug 2010 14:20:09 GMT

Not sure exactly where you are having the problem, so:

Project Info is the where you manually input text that the text tool will thereafter use as a source for autotext.

Unfortunately, the only place you'll be using autotext is on the Layout sheet's title box. Either on the Master layout or the layout, place a text box for revisions and then place the autotext here. I use one of the Project Info custom fields and rename it Revision1, then create a new field for each revision, that way I'll always have an autotext for Rev1, then Rev2, etc.

However, all revision text in the Sheet Index will be manual.

Note 1: the Sheet Index does not have a parameter called "Rev Date" so you will just use the Custom Text 1 parameter and manually rename it Rev Date.
Note 2: Custom 1 in the Project Info box is not related to the custom text 1 parameter in the Sheet Index.

Snap
If I have not answered your question, please send a screenshot of the situation.

Re: Sheet Index

vfrontiers — Fri, 27 Aug 2010 17:30:47 GMT

Also...

I guess we need to ask whether this is a GLOBAL revision date? or specific to EACH SHEET individually...

For example, if a sheet did NOT change this revision, do you want that sheet to display the GLOBAL revision date? or the Date THAT PARTICULAR SHEET was revised...?

If it's the latter case, I just type text onto each sheet individually. If several sheets changed, I just copy and paste that text to the appropriate sheets.

And if you want that to show on your INDEX, I've just used a CUSTOM box for manually inputing the revised date...

Re: Sheet Index

Anonymous — Thu, 30 Sep 2010 22:56:36 GMT

I have ArchiCad support in to have a look at why I can't enter in Custom Fields for automatic revision updates. It appears the problem lies with a bug in ArchiCad and team sharing files.

Re: Sheet Index

Anonymous — Fri, 01 Oct 2010 15:36:02 GMT

Please provide your AC version and OS in the signature line of your profile
page. Really specific problems require knowing the AC version number in
use because each version has its own special quirks. Without AC version
info, I don't know which AC to run in order to try and replicate your issue.

Snap

Re: Sheet Index

Anonymous — Sat, 02 Oct 2010 10:56:18 GMT

Snap wrote:

Note 2: Custom 1 in the Project Info box is not related to the custom text 1 parameter in the Sheet Index.

Stupid choice ! I don't understand why we could not use all the same parameters in the software. If I want to publish the number page of the sheet in the Sheet index, I can't use and add the "#NoMp" parameter for example.

Another wish: please give us the 3 operations , -, x, : for the shedules, the addition one is not enough !. Now it's urgent !

Re: Sheet Index

Anonymous — Sat, 02 Oct 2010 12:44:03 GMT

Like this?

Re: Sheet Index

Mats_Knutsson — Thu, 07 Oct 2010 14:01:33 GMT

We're struggling with something like the attached...swedish standard unfortunately...

Re: Sheet Index

Anonymous — Tue, 05 Jul 2011 11:34:18 GMT

I would like to add that i am also looking for a way to link a column of custom text in the sheet index back to an autotext object on a layout. It is beyond belief that there is not an adequate revision system built into archicad by this version (using 12-14). And surely this would very simple.

I'm actually considering printing then adding revision by hand! It would be way faster than clicking each sheet and updating manually.

If i change the drawing number or the name in the sheet index it automatically updates on the sheet, why not an additional column of info for revision?

Please. If someone is smart enough to find a work around or write a very small and simple gdl object i would start a religon with you as the object of worship.

Re: Sheet Index

Achille Pavlidis — Fri, 08 Jul 2011 15:29:02 GMT

joshwhat wrote:
It is beyond belief that there is not an adequate revision system built into archicad by this version (using 12-14).

Totally agree.

Re: Sheet Index

Anonymous — Fri, 08 Jul 2011 15:47:16 GMT

I have not used this feature - but - the New Features of AC14 talks of a Publisher revision tracking feature. Has anyone been using this? More importantly can the variables be used by a clever script guru?

AC Help file: Documentation > Publishing > Publisher Function > Publishing Process

Snap

Re: Sheet Index

vfrontiers — Mon, 18 Jul 2011 22:34:26 GMT

Don't know if this is the right place, but I wish there was a way to DIPLAY the CUSTOM TEXT for a layout (as accessed in the INDEX / Settings / Fields box... directly on the layout itself..

I can see this being used to coordinate INDIVIDUAL ISSUE DATES for (or revision status) on the Sheet Index and on the layout...

Re: Sheet Index

Anonymous — Tue, 19 Jul 2011 02:14:53 GMT

This is exactly the right place to post.

Agreed, being able to access custom text from sheet index as autotext which could be placed on a layout would certainly go along way to in the short term for a revision system.

Re: Sheet Index

vfrontiers — Tue, 19 Jul 2011 03:55:37 GMT

Hey, just in case you didn't notice....

AC 15 now lets you display the SUBSET in your Sheet Index! YAY..

Before, I was using custom text to provide a CATEGORY (same as the subset folder name)...

Plans
A2.1 Floor Plan
A2.2 2nd Floor Plan

Elevations
A3.1 Elevations
A3.2 Elevations

You get the idea...

Re: Sheet Index

Anonymous — Mon, 26 Mar 2012 15:11:06 GMT

I agree for the need to have an index entry be able to Autotext back to the sheet. Also I will index was able to tell which sheets were published with each issue. There is a "Published" entry, but it would be far more useful if it could show which Publish Set. See attached.

Re: Sheet Index

Andy Thomson — Mon, 31 Aug 2015 20:32:05 GMT

http://helpcenter.graphisoft.com/guides/archicad-18-int-reference-guide/views-of-the-virtual-building/archicad-model-views-2/project-indexes/index-of-published-items/

This does not appear to work. Published items appear in sheet index for 300 milliseconds and then vanish. Obviously I don't want to list every non-published sheet in the file's layout book. Any ideas how to show ONLY published sheets in a sheet index? Anyone?

Re: Sheet Index

vfrontiers — Mon, 31 Aug 2015 21:05:32 GMT

Not tested, but clearly there is a PUBLISHED item in the CRITERIA... If you set to ON.. it should limit to only layouts published, yes?

Maybe you've done that... and it is not working?

Re: Sheet Index

Andy Thomson — Mon, 31 Aug 2015 21:08:37 GMT

Correct. Select published 'on' - sheets disappear from view. De-select - sheets re-appaear in index. In layout book - the list of published drawings flashes for a second - CORRECTLY! Then Vanishes. Link reported this to GS, and the response was that this was the 'correct behaviour'. Not sure how they deem that correct, but anyhooters.