topic Re: List of Drawings in Documentation

List of Drawings

Anonymous — Fri, 07 Feb 2025 14:00:29 GMT

Maybe we're still stuck in the 20th century, but I'm just now working on getting an automated drawing list on our cover sheet. So, I'm using the "Sheet Index" as a base and making my own custom one (all I want is the drawing name and number). I have a couple questions/problems....

We number our cover/title sheet as T-1 and our architectural drawings as A1.1 for foundation plan, A1.2 For first floor, etc. This creates a problem. The T-1 comes up last on our drawing list. Since I want the drawings listed in order, what can/should I do???

Another problem is when we use consultants, how do we get their drawings to show on our cover sheet? We normally have them send us PDF's and add them to the printed set when we're done. If we're trying to be as automated as possible, how do you achieve this?

I am interested to know how people do their drawing lists in general. We usually have to manually type them in at the end, so anything more automated would be much welcomed.

Re: List of Drawings

Laura Yanoviak — Mon, 17 Nov 2008 18:06:36 GMT

The list will return the Subsets in the order they appear in the Criteria Panel (see attached). We create 'dummy' layouts for our consultants' sheets -- it's a work-around, but doesn't require any additional effort than entering the sheet name/numbers as we usually would.

Re: List of Drawings

Laura Yanoviak — Mon, 17 Nov 2008 18:14:05 GMT

Unfortunately, a lot of Architects here prefer to track the sheets submitted at each issue in a matrix (see attached), which defeats the purpose of an automated Drawing Index. I haven't figured out a way to make this happen in AC in an efficient manner.

Re: List of Drawings

Anonymous — Mon, 17 Nov 2008 18:40:10 GMT

Laura,

We use folders to put our sheets in (ex: Floorplan folder has all floorplans in it so we can use the automatic numbering). When I try to break the criteria
down into values, it lists only the folders themselves. I cannon select individual sheets, so I cannot put some before others. Can you help with this?

Re: List of Drawings

Anonymous — Mon, 17 Nov 2008 18:40:36 GMT

Sorry if that is completely confusing.

Re: List of Drawings

Laura Yanoviak — Mon, 17 Nov 2008 18:49:32 GMT

If I'm understanding you correctly -- the 'folders' you refer to are the Subsets -- and perhaps your T-1 sheet is within your floor plan Subset and this is why it is listing last? Attached is a screen shot of our typical Layout Book within the Navigator, which corresponds to the previously attached Index Settings dialog.

Re: List of Drawings

Laura Yanoviak — Mon, 17 Nov 2008 18:50:53 GMT

...and the resultant list...

Re: List of Drawings

Anonymous — Mon, 17 Nov 2008 18:59:12 GMT

Nope our T-1 cover sheet is not in a subset, and not showing at all. Should I put it in one/do I need to for it to show up?

Re: List of Drawings

Laura Yanoviak — Mon, 17 Nov 2008 19:02:27 GMT

Steven wrote:
Nope our T-1 cover sheet is not in a subset, and not showing at all. Should I put it in one/do I need to for it to show up?

Ah -- yes -- place the T-1 sheet within a Subset so you can control where it is listed within the Layout Book.

Re: List of Drawings

Anonymous — Mon, 17 Nov 2008 19:05:17 GMT

Ok I placed it in a subset and redid the sheet index. Even though I put it at the beginning of the criteria, it still puts the sheet names alphabetically, making T-1 the last sheet listed.

Re: List of Drawings

Laura Yanoviak — Mon, 17 Nov 2008 19:08:55 GMT

Within the Fields panel of the Index Settings dialog, make sure you are listing by ID first, then by name.

Re: List of Drawings

Anonymous — Mon, 17 Nov 2008 19:42:32 GMT

Yep got that, still showing up at the end...

Re: List of Drawings

Laura Yanoviak — Mon, 17 Nov 2008 19:47:34 GMT

Steven wrote:
Yep got that, still showing up at the end...

Then I'm at a loss -- perhaps it's a bug within AC12, as we're still using AC11, but (as you can see from my examples) it's working for us.

Re: List of Drawings

Anonymous — Mon, 17 Nov 2008 19:50:14 GMT

Ok I'll look into it. Maybe I just need to poke around a bit...

Thank you immensely for your time and expertise.

Re: List of Drawings

Link — Mon, 17 Nov 2008 23:55:07 GMT

If you structure your layout book in the same order you want them indexed (typical IME), then you should just be able to use an all-encompassing subset as criteria and you won't need to apply any sorting whatsoever.

As you can see in the image it works (in AC12 2325).

Please note that since GS won't allow us to use subsets as index fields (still!), that I have used custom text to show the different sections of the document set. Then manually entered these headings into the index. Consequently they aren't live.

Cheers,
Link.

Re: List of Drawings

Laura Yanoviak — Tue, 18 Nov 2008 00:56:51 GMT

Link wrote:
...you should just be able to use an all-encompassing subset as criteria ....

I should have made note that the primary purpose of our Layout Book is construction documentation, so we don't bother with an additional "all-encompassing" Subset, although it's a perfectly logical practice.

Re: List of Drawings

Anonymous — Fri, 21 Nov 2008 15:24:13 GMT

Ok I've tried it as suggested, and it still wants to organize things alphabetically. Any ideas???

Re: List of Drawings

Anonymous — Fri, 21 Nov 2008 15:26:22 GMT

It seems that no matter how many times I try, I cannot get it to be in the order I want...

Re: List of Drawings

Karl Ottenstein — Fri, 21 Nov 2008 16:02:19 GMT

Steven wrote:
It seems that no matter how many times I try, I cannot get it to be in the order I want...

It's because your TELLING it to sort alphabetically! See Link's screenshot - with no sorting - and your screenshot which says to sort alphabetically (the down-arrow).

Cheers,
Karl

Re: List of Drawings

Anonymous — Fri, 21 Nov 2008 16:11:48 GMT

Oh.. stupid me...

Thank you Karl.