topic Re: Changing past issues/transmittal in Documentation

Changing past issues/transmittal

Sophie Hoppe — Tue, 08 Nov 2022 00:14:18 GMT

I need to re-issue the first issue with all the layout. I can then recreate the subsequent issues. the problem is how to change the issue date ?

thanks

Re: Changing past issues/transmittal

Gerry Leonor — Tue, 08 Nov 2022 00:35:05 GMT

we have it in our standard to never use the computer's date/time. we manually type the date, specifically to avoid this issue.

i remember the fix i did years ago was to actually change the computer's date/time. i think it worked back in an older version of AC. not sure if it still does with the newer versions.

Re: Changing past issues/transmittal

Sophie Hoppe — Tue, 08 Nov 2022 00:49:13 GMT

THanks where do you manually type the date. What happens with the transmittal date then?

Re: Changing past issues/transmittal

Sophie Hoppe — Tue, 08 Nov 2022 00:50:43 GMT

I meant what happens twith the transmittal set date?

Re: Changing past issues/transmittal

Gerry Leonor — Tue, 08 Nov 2022 00:54:38 GMT

when you create a New Transmittal Set:

click on Scheme
click Add
create a new field for the issue date

you won't be able to delete the Transmittal Set Date as this is hard-coded into the program. you can simply choose not to use this field in your Revision History Objects for your title blocks & instead use the Date field that you created.

keep in mind that you now have to manually type the date before you publish anything.

Re: Changing past issues/transmittal

Gerry Leonor — Tue, 08 Nov 2022 00:57:07 GMT

the Transmittal Set Date column in the Book Settings will always show your system date (computer date). i tend to ignore it as we only go by the manual date field.

Re: Changing past issues/transmittal

ryejuan — Tue, 08 Nov 2022 02:32:29 GMT

I hope that they will allow the users to override the date in the book settings it can also be use as your records when you have issued out the drawing.

Re: Changing past issues/transmittal

Barry Kelly — Tue, 08 Nov 2022 02:50:51 GMT

But if you are recording the date of an event that happened, why would you ever want to amend it?

I don't quite understand this.

An issue date is the actual date it was issued.

If you issue it again, there should be a new issue date?

At least that seems logical to me, not that I use any of the automated issue/transmittal stuff.

Barry.

Re: Changing past issues/transmittal

ryejuan — Tue, 08 Nov 2022 02:57:01 GMT

Well unfortunately in a working environment contractors, suppliers, etc. want to amend little things that they forgot to add on that moment and don't want to make a big deal about this things that's why they will just simply say just use the same date you issued and this is where trouble occurs...

Re: Changing past issues/transmittal

Sophie Hoppe — Tue, 08 Nov 2022 03:55:51 GMT

Barry yes in a perfect world. in this case I have made an error. I did NOT publish all the layout in the first issue. I now want to see all the drawings in the transmittal so Ii need to redo it from the start.

Re: Changing past issues/transmittal

Nathan Hildebrandt — Tue, 08 Nov 2022 06:14:59 GMT

Agree this is the best approach to revision management with handling properties in the scheme of not only the Transmittal Set but also in the Changes.

Personally, I have put in manual properties in the scheme for Issue Date into the Transmittal Set and Issued by into the change. I did this so different people could be responsible for the changes on separate drawings, but the person issuing or transmitting the collection of changes would then control the date.

Also, computers have never been named the way you want them to be, and you may be creating the issue and transmittal the day before you want to actually issue them. This workflow I have had in place since 2014 when it came out in Archicad 18.

Re: Changing past issues/transmittal

Sophie Hoppe — Tue, 08 Nov 2022 23:09:51 GMT

Ryejuan

thankyou. I have a problem with the submittal letter. It doesn not update to the latest revision number.

thanks

Re: Changing past issues/transmittal

Nathan Hildebrandt — Tue, 08 Nov 2022 23:11:38 GMT

You will need to add a change to the layout for it to revision up. Or you need to have the setting that all layouts in the transmittal are to be revised up.

Re: Changing past issues/transmittal

Gerry Leonor — Wed, 09 Nov 2022 00:23:02 GMT

how are you getting this Drawing Register-looking document in Archicad?

are the columns showing the previous drawing issues (12/9, 16/9) automatically generated from the Book Settings with their Revisions?