Drawing list repeats same layouts

[Anonymous]

Hello everyone,

I'm trying to use the schedule potential to make up a drawing list. Very basic task.
Not sure why is listing the same layout once per every drawing is actually inserted in it. (3 drawings in one layout=layouts listed 3 times in the schedule). (see attachment)

How to avoid this from happening?

Cheers

[Laszlo Nagy]

Claudio,

This can be achieved, but you need to think outside the box a bit.
Here is how I am thinking in trying to solve a situation like this:

So the situation is that all Drawings that meet a given criteria are listed in the Drawing List one by one, and there is no checkbox to Merge Uniform items in the list. So how can we achieve a situation where when a Drawing is placed multiple times on a Layout it is listed only once?
Since only Drawings meeting specified criteria are listed, the next question is: can we specify a criteria which would only list one instance of each Drawing. This would require a field of the Drawing we use as criteria to be different for different instances of the same Drawing.

For this we have to look at the criteria we have available.
When creating a Drawing List, only 4 criteria are available. Let us take each and see if we can do something about them:

* Layout Subset and Layout - each Drawing placed on the same Layout will have the same values for these fields for each instance of the Drawing. We cannot do anything with these.
* Resize - if we change this even slightly for any of the placed Drawing instances, the Scale displayed in your Drawing List will change so we can't use this either.
* Last Update - this is the last one we have. The Last Update criteria lists only Drawings that were last updated before/at/after etc. a specified date/time. So if we can achieve a state where out of 3 instances of a Drawing 2 instances have an earlier Update time than the 3rd instance, and we set to list only those Drawings that were updated AFTER a specified time, only one will be listed.
So here is how to achieve this:

Lets say you have 3 instances of a Drawing. Select 2 of them and in the Drawing Settings Dialog change their Update type to Manual from Automatic. This will prevent them from updating automatically which would update their Last Updated value as well. The 3rd instances should stay on the Auto Update type. This may be easiest to do from the Drawing Manager Palette. (You might want to add the Last Updated and Update Type fields to the listed Columns of the Drawing Manager by clicking the right pointing arrow button at the right end of the column titles and selecting them from the list.)
Now, in the Scheme Settings Dialog, Add the following Criteria: Last Update.
The value filled will be the current date and time. Use the > (larger than) operator.
So you specify to list only those Drawings that were last updated after the specified date and time. Click OK to accept this change.
Now, select the 3rd instance with the Auto Update type, and update it. Its update time will now be later than the time you specified.
The other 2 instances' Update time will not change because they were not updated and will not update automatically either.

If you now generate the Drawing List, those 2 instances will not be listed.

Obviously you will have to do the same for all instances of all others Drawings.

I hope this helps.

PS. In this instance you have to watch to update all Drawings after changes are made. Just make sure to first update the Manual update Drawings first. Then update the Automatic Update ones (their update time will now be later than that of the Manual update ones). Then modify the date/time value in the criteria to list only the automatic updated ones.

[Anonymous]

Hello Laszlo and thank you for the effort you've put into this. By the looks, you've wiped out all the others in the topic.

That system is quite laborious, particularly to maintain with over 100 drawings to manage, however not sure that would solve the issue I was reporting.
in the attachment you can see how I've solved the matter at this point in time.

Solution: I have two lists: a layout list and a drawings list.
The aim I had was to combine the two, therefore, preferably I didn't want the layout name and ID to repeat itself for every drawing that was in it.

The othe little issue (apparently being reported to you guys in Hungary by a consultant from Graphisoft Australia) is how to have the headline with two rows in it.
In other words: see how the drawing list has ID and NAME in a row and DRAWING is above the both of them in its own cell? That's what the default ArchiCAD shows, however if you make changes and loose that setting, I'm not sure how to get it back.
In the layout list you can see how LAYOUT ID and LAYOUT NAME are in two separate cells next to each other. I can't group them and neither the Graphisoft consultant could.

Reason for wanting them grouped is obviously tidiness and saving of space in the table.

[Barry Kelly]

Deviz wrote:
The othe little issue (apparently being reported to you guys in Hungary by a consultant from Graphisoft Australia) is how to have the headline with two rows in it.
In other words: see how the drawing list has ID and NAME in a row and DRAWING is above the both of them in its own cell? That's what the default ArchiCAD shows, however if you make changes and loose that setting, I'm not sure how to get it back.
In the layout list you can see how LAYOUT ID and LAYOUT NAME are in two separate cells next to each other. I can't group them and neither the Graphisoft consultant could.

See attached image - that should explain it.

Barry.

[Barry Kelly]

No it is there but I was editing a spelling mistake probably while you were looking at it.

Barry.

[Anonymous]

Aren't you a smart one Barry!
Thank you