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List of Drawings

Anonymous
Not applicable
Maybe we're still stuck in the 20th century, but I'm just now working on getting an automated drawing list on our cover sheet. So, I'm using the "Sheet Index" as a base and making my own custom one (all I want is the drawing name and number). I have a couple questions/problems....

We number our cover/title sheet as T-1 and our architectural drawings as A1.1 for foundation plan, A1.2 For first floor, etc. This creates a problem. The T-1 comes up last on our drawing list. Since I want the drawings listed in order, what can/should I do???

Another problem is when we use consultants, how do we get their drawings to show on our cover sheet? We normally have them send us PDF's and add them to the printed set when we're done. If we're trying to be as automated as possible, how do you achieve this?

I am interested to know how people do their drawing lists in general. We usually have to manually type them in at the end, so anything more automated would be much welcomed.
19 REPLIES 19

Laura Yanoviak
Booster
The list will return the Subsets in the order they appear in the Criteria Panel (see attached). We create 'dummy' layouts for our consultants' sheets -- it's a work-around, but doesn't require any additional effort than entering the sheet name/numbers as we usually would.
Index Settings.jpg
MacBook Pro 2.4 GHz Intel Core i9, 32 GB of RAM

AC25 US (3011) AC24 on Mac OS Catalina 10.15.7

Laura Yanoviak
Booster
Unfortunately, a lot of Architects here prefer to track the sheets submitted at each issue in a matrix (see attached), which defeats the purpose of an automated Drawing Index. I haven't figured out a way to make this happen in AC in an efficient manner.
Sheet Index Matrix.jpg
MacBook Pro 2.4 GHz Intel Core i9, 32 GB of RAM

AC25 US (3011) AC24 on Mac OS Catalina 10.15.7

Anonymous
Not applicable
Laura,

We use folders to put our sheets in (ex: Floorplan folder has all floorplans in it so we can use the automatic numbering). When I try to break the criteria
down into values, it lists only the folders themselves. I cannon select individual sheets, so I cannot put some before others. Can you help with this?

Anonymous
Not applicable
Sorry if that is completely confusing.

Laura Yanoviak
Booster
If I'm understanding you correctly -- the 'folders' you refer to are the Subsets -- and perhaps your T-1 sheet is within your floor plan Subset and this is why it is listing last? Attached is a screen shot of our typical Layout Book within the Navigator, which corresponds to the previously attached Index Settings dialog.
Navigator - Layout.jpg
MacBook Pro 2.4 GHz Intel Core i9, 32 GB of RAM

AC25 US (3011) AC24 on Mac OS Catalina 10.15.7

Laura Yanoviak
Booster
...and the resultant list...
MacBook Pro 2.4 GHz Intel Core i9, 32 GB of RAM

AC25 US (3011) AC24 on Mac OS Catalina 10.15.7

Anonymous
Not applicable
Nope our T-1 cover sheet is not in a subset, and not showing at all. Should I put it in one/do I need to for it to show up?

Laura Yanoviak
Booster
Steven wrote:
Nope our T-1 cover sheet is not in a subset, and not showing at all. Should I put it in one/do I need to for it to show up?
Ah -- yes -- place the T-1 sheet within a Subset so you can control where it is listed within the Layout Book.
MacBook Pro 2.4 GHz Intel Core i9, 32 GB of RAM

AC25 US (3011) AC24 on Mac OS Catalina 10.15.7

Anonymous
Not applicable
Ok I placed it in a subset and redid the sheet index. Even though I put it at the beginning of the criteria, it still puts the sheet names alphabetically, making T-1 the last sheet listed.

Laura Yanoviak
Booster
Within the Fields panel of the Index Settings dialog, make sure you are listing by ID first, then by name.
MacBook Pro 2.4 GHz Intel Core i9, 32 GB of RAM

AC25 US (3011) AC24 on Mac OS Catalina 10.15.7

Anonymous
Not applicable
Yep got that, still showing up at the end...

Laura Yanoviak
Booster
Steven wrote:
Yep got that, still showing up at the end...
Then I'm at a loss -- perhaps it's a bug within AC12, as we're still using AC11, but (as you can see from my examples) it's working for us.
MacBook Pro 2.4 GHz Intel Core i9, 32 GB of RAM

AC25 US (3011) AC24 on Mac OS Catalina 10.15.7

Anonymous
Not applicable
Ok I'll look into it. Maybe I just need to poke around a bit...

Thank you immensely for your time and expertise.

Link
Expert
If you structure your layout book in the same order you want them indexed (typical IME), then you should just be able to use an all-encompassing subset as criteria and you won't need to apply any sorting whatsoever.

As you can see in the image it works (in AC12 2325).

Please note that since GS won't allow us to use subsets as index fields (still!), that I have used custom text to show the different sections of the document set. Then manually entered these headings into the index. Consequently they aren't live.

Cheers,
Link.

Laura Yanoviak
Booster
Link wrote:
...you should just be able to use an all-encompassing subset as criteria ....
I should have made note that the primary purpose of our Layout Book is construction documentation, so we don't bother with an additional "all-encompassing" Subset, although it's a perfectly logical practice.
MacBook Pro 2.4 GHz Intel Core i9, 32 GB of RAM

AC25 US (3011) AC24 on Mac OS Catalina 10.15.7

Anonymous
Not applicable
Ok I've tried it as suggested, and it still wants to organize things alphabetically. Any ideas???

Anonymous
Not applicable
It seems that no matter how many times I try, I cannot get it to be in the order I want...

Karl Ottenstein
Moderator
Steven wrote:
It seems that no matter how many times I try, I cannot get it to be in the order I want...
It's because your TELLING it to sort alphabetically! See Link's screenshot - with no sorting - and your screenshot which says to sort alphabetically (the down-arrow).

Cheers,
Karl
One of the forum moderators   •   AC 25 USA and earlier   •   MacOS 11.6.6, iMac Pro

Anonymous
Not applicable



Oh.. stupid me...

Thank you Karl.

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