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BIMcloud for EDU series: Get to know

Gabriella Monteiro
Graphisoft Alumni
Graphisoft Alumni

Have you already received a BIMcloud for EDU account and are now wondering how the server works and how to perform the necessary tasks on it? If the answer is yes, you are at the right place.

In the following steps you will learn, among other things, how the BIMcloud for EDU Manager is structured, how to share a teamwork project, how to link your own libraries and upload project-specific files to BIMcloud for EDU. Let's start your journey to better collaboration.

To know more about what BIMcloud for EDU is refer back to the previous article "BIMcloud for EDU series: Get Started".


#1 Overview of BIMcloud manager



In your Internet browser enter the server address that you received from us for login.

Enter your username and password. (Check BIMcloud for EDU series: Get Startedfor more information on usernames and passwords)

Click on Login.


In case you have forgotten your password. Click on "Have you forgotten your password?" You will then be sent a link via email where you can update your password.


Once you have logged in click on Projects to go to your project folder.

Click on the User button if you want to view your user profile or change your password. Please do not change your name or email address.


On the left side is your project area. This includes the libraries folder (Archicad standard libraries) and your group folder.

For organizational reasons, your group folder is located in a tree structure.

- University

- Team folder

- Team project

- Individual libraries



#2 Team Folder

Under your team folder (name cannot be changed) you will find two predefined folders.

– Team Project – In this folder you can upload all files that are related to your university project.
You can create more subfolders, upload/download teamwork projects and other project-specific files here.


– Individual Libraries – In this folder you can upload your individual libraries using the Library Manager in Archicad and connect them with your Teamwork project.
The Archicad standard libraries are already integrated into BIMcloud for EDU and do not have to be uploaded again by you.

The maximum storage capacity of your group folder is 5GB!



#3 Sharing your own Archicad file as a Teamwork Project

Sharing a teamwork project should be done by one person. To do this, open the Archicad file that you want to share with everyone as a teamwork project in Archicad.


First you need to re-link the libraries to the BIMcloud server libraries. To do this, open in the Archicad menu bar under > File > Libraries and Objects > Library Manager...


In the Library Manager, select the default libraries and remove them.

This is necessary because these libraries are located locally on your computer. With the next step, we select the standard libraries that are located on the BIMcloud for EDU server.

You will learn how to upload individual libraries in the next chapter.


To add the libraries located on BIMcloud for EDU: Click on the small black arrow next to the Add button.

Click on Add BIMcloud Library...


Following this step a new window will open. There you can select and add the required standard library(s) in the Libraries folder.

Make sure you select the right library for your Archicad language version. This will vary depending on your region.


The libraries are now relinked. Click OK.


You can now share the project.

Sharing the teamwork project should be done by one person. Now that you have reconnected the libraries open teamwork in the Archicad menu bar under > Teamwork > Project > Share...


You now have to connect to the BIMcloud for EDU server. Enter the server address you received from us when you registered, as well as your login name and password for BIMcloud for EDU into the pop-up window.


After you have connected to BIMcloud for EDU, you can share the project.

Select on the left side the folder in which your teamwork project is to be saved.

Click on Share at the bottom right.

Be patient for a moment. Your project is now being shared. For this purpose, all data is uploaded to the server. Depending on how large the project is, the loading time also varies.

After the project has been successfully uploaded, all other teammates can join the teamwork project found in the designated folder in BIMcloud for EDU.


To do this, the other team members simply go to Archicad > in the menu bar click on Teamwork > Open /join teamwork project > teamwork project.

Of course, you can also join the teamwork project via the Archicad Start dialog.

The login described above also works for the other team members.


After a successful login, select the desired teamwork project and click on Open.

The Teamwork project is then downloaded from the server. The duration of the download depends again on the size of the teamwork project.

For very large projects and a slow Internet connection, this can take a few minutes.

Everyone can now get started!



#4 Upload Individual Libraries

Sometimes the Archicad standard library alone is not enough. With the new BIMcloud for EDU you can now upload your own libraries and use them for your teamwork project.

Nevertheless, make sure that you do not exceed a data volume of 5GB per team.

To load a new library on the server, click in Archicad in the menu bar on Files > Libraries and Objects > Library Manager...


In the library manager you can now see which libraries are already integrated into your teamwork project. By default, these are the default libraries of the most up to date Archicad version on BIMcloud for EDU.

To load an individual library onto the server, do the following:

If necessary, reserve the library manager first.

Click on the button displayed on the right – Manage BIMcloud Libraries.

The window for managing the BIMcloud libraries now opens.


Select the appropriate  folder on the left side.

Click on the button on the right – Upload a local library to BIMcloud. (before clicking check that you have selected the correct folder where you would like to upload the library on the left)

You can then select a local library on your computer. Then select the BIMcloud server and click on Upload.

Your local library will then be loaded onto the server. Depending on the size of the library, this can take some time.


The figure on the right shows that the sample library was successfully loaded onto the server.

This window can now be closed.


The just uploaded sample library will not be automatically added to the Teamwork project. To add the new library to your Teamwork project you need to follow the next steps.

Still in the Library Manager. Click on the Add button ...


... and select the appropriate library.


Click Reload & Apply to integrate the new library into the Teamwork project. This can take a brief moment.

If necessary, release the library manager via the Release button.

Now your library has been added to the project!



#5 Publish files directly from Archicad into BIMcloud for EDU

With the new BIMcloud for EDU you can easily publish your files directly on the BIMcloud server. This means that all team members always have an overview of the current state of planning.

First go to the publisher and reserve the desired publisher set.


Then right-click on the Publisher set to open the settings.


Now click in the file details area on Search... then on BIMcloud. This will ensure the project is being published directly on the BIMcloud for EDU server.


Then select the appropriate folder in which the plan set is to be published.

Click on Select folder.


The new path is now displayed in File Details.

Click OK.


The plan set can now be published directly on the BIMcloud for EDU server by clicking on Publish.

A window will appear which gives you the up to date information about whether the upload process was successful.


You can now also see the plan set in the BIM Manager, duplicate and download it.

It is definitely also recommended to come up with your own folder structure, so that not all files multiply wildly in your project folder.



#6 Upload files in the BIMcloud Manager

Select the folder where you want to upload the file.

It is best to think about a meaningful project file structure together in advance.

Click on Upload file(s).


Click directly under Select file(s) on the Choose Files button.

You can then select a local file on from your computer.


Click on Upload.

Have a bit of patience...


... after successful uploading, the file appears in the selected folder.





Has your question about BIMcloud for EDU not been answered here? Check our other articles, email us at  or contact your local partner. 


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