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File clean up. Finding unplaced views.

Anonymous
Not applicable
Does anyone know a quick way to make a schedule/search for all views not placed on any layouts.

I have a big messy file to clean up!
12 REPLIES 12

Erika Epstein
Booster
Interesting question. I, as do many, typically have a number of what I call working views that are just what they sound like and aren't meant to be on layouts. This does raise the question of if in fact every view is meant to be placed. Unlike the Project Map, there aren't difference icons for Used/placed and unused/unplaced Views. Perhaps a poll for this?

I can't think of an easy way to do this. You could systematically go through your layout book checking each drawing for which view it is linked to and check off the views (screenshot of view map?) used as you go.

Hopefully someone has a shorter method.
Erika
Architect, Consultant
MacBook Pro Retina, 15-inch Yosemite 2.8 GHz Intel Core i7 16 GB 1600 MHz DDR3
Mac OSX 10.11.1
AC5-18
Onuma System

"Implementing Successful Building Information Modeling"

Karl Ottenstein
Moderator
I was about to suggest a script that could do this, but ArchiCAD allows views with duplicate names, making a general solution challenging.

If the view names are always unique, the idea is to generate a list of views and a list of the views referenced by placed drawings, each using the Project Indexes schedules. Then, a script (Perl / shell / etc) could strip the placed view path information to obtain a list of view names corresponding to drawings, and finally a comparison program (such as diff) could determine which views were not placed. Ugh. There should be an easier way.

Cheers,
Karl
One of the forum moderators   •   AC 25 USA and earlier   •   MacOS 11.6.7, iMac Pro

Erika Epstein
Booster
You could create a list of all views and separately a list of all drawings (views placed on layout sheets) and compare.
I can't figure out how to get these two in the same schedule, but you could export each to excel and combine there.
Erika
Architect, Consultant
MacBook Pro Retina, 15-inch Yosemite 2.8 GHz Intel Core i7 16 GB 1600 MHz DDR3
Mac OSX 10.11.1
AC5-18
Onuma System

"Implementing Successful Building Information Modeling"

Anonymous
Not applicable
Thanks for the ideas. I have been trying to work backwards from the layouts to see what belongs and what does not. I will try printing a couple view/drawing lists and check them off as I go.

I had hoped there would be a single magic button that would highlight the unused views. Or even a search and destroy option to automatically find and delete unused views.

Barry Kelly
Moderator
The Drawing Manager will give you a list of all the views used in the layouts but not those that aren't.
I guess you could use that as a checklist of those not to delete.
Barry.

One of the forum moderators.
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Anonymous
Not applicable
I've just happened upon this thread because I'd like to clean up a project.

Is there really not a quick way to purge unplaced views or at least to view a list of those that are/aren't placed on a layout?

In Revit you can view a schedule that gives you an overview of views on layouts, revisions etc. I'm hoping there's a similar tool/schedule in Archicad

Aaron Bourgoin
Advisor
I think Brice's thread needs become a wish.
Think Like a Spec Writer

AC24-7006 / USA AC25-5010 USA

Rhino 7 Mac

MacOS 11.6.5

thompsonmp wrote:
I've just happened upon this thread because I'd like to clean up a project.

Is there really not a quick way to purge unplaced views or at least to view a list of those that are/aren't placed on a layout?

In Revit you can view a schedule that gives you an overview of views on layouts, revisions etc. I'm hoping there's a similar tool/schedule in Archicad
You can make a Project Index to Show which drawings are placed on which layouts. The drawings refer to the views. This way you can see which ones are being used.

Rather than deleting views/clones, which cannot be undone, you could make a folder, label it 'trash' and move all those views/clones you suspect are not being used. If you then close that folder, you will not see them as much.
Erwin Edel, Project Lead, Leloup Architecten
www.leloup.nl

ArchiCAD 9-24 NED FULL
Windows 10 Pro
Adobe Design Premium CS5

Anonymous
Not applicable
Thanks Erwin, I've just had a quick look and project index will give me a quick overview. I appreciate you pointing me in the right direction.

I've put a question mark in the ID and created a separate folder for the views that o think are not on layouts.

It would be nice to be able to generate a list of views not on layouts but I'm guessing that's not possible?

NCornia
Graphisoft
Graphisoft
Hi All,

I cannot promise anything at my level, but I like the idea and I have taken note of this post for internal review by our Product Managers.

Best regards,
Nicholas Cornia
Technical Support Team - GRAPHISOFT North America
ARCHICAD on Twitter
Tutorials
GRAPHISOFT Help Center

Anonymous
Not applicable
hi, guys! Is there any progress on the topic?

Rafael Sangareau
Participant

Hello,

 

I had this issue brought up in the office yesterday for a project with 150 layouts and 730 saved views. I found a neat workaround for this inside Archicad. The principal is simple but there's a nice little trick in the end to make the detection quite easy. I apologize in advance if any tool, menu or selection name isn't quite right as I am using a Portuguese version of Archicad.

 

Do this in a test file or use a copy before definitive application, deleting views is irreversible! 😉

 

Create a new layout, it really doesn't matter what it's called, it's going to the bin anyway...

 

Before going any further make sure that, in the drawing placement tool, the screen preview option is set to "NO PREVIEW" you don't want to kill your machine calculating hundreds of drawings 😆

 

In the new layout just drag and drop the Project Name from the views panel (the top most element in the list). All the saved views are going to be placed in the layout, but don't worry, cancel the update as soon as it pops up and it takes just a minute to populate the layout with all the saved views as squares with NO PREVIEW in them.

 

Next open the drawing manager, organize the list by original view and all the drawings that don't have at least a second copy are not placed in a project layout (if there's only one copy it's the one you just placed in the cleanup layout) and that's it. If you see 2 consecutive drawings with bolded text one of them (depends if it's A to Z or Z to A) is a "singleton" drawing ready for review and extermination! (I really dislike unplaced views).

 

Now the trick that really makes the difference; If you're like me and want to make sure the drawing isn't needed you're going to open its original view to see what the drawing is all about; what's going to happen is all the bold text in the drawing manager window is going to be gone after checking the first view making it that much harder to identify the unplaced views, to avoid this I made all this process in teamwork, all the new views placed in the cleanup layout are solid green I looked for the 2 consecutive green icons instead of bolded text. 😉

 

After reviewing all the views, delete the cleanup layout and you're done.

 

If you really want to streamline the process, use the teamwork approach (make sure the cleanup layout and the views in it are "yours”); in the drawing manager window, as you review the drawings, select the duplicate drawings placed in the cleanup layout; when you finish the review just delete the selected files using the red “X” in the drawing manager window, this will leave the cleanup layout with only the “unplaced views” drawings in it; now you can just select each of the placed drawings (the squares with NO PREVIEW in them) right click and choose open original view; switch to the view panel and you’ll have the view that needs reviewing selected and ready to be deleted! This workaround is needed because the drawing manager lists the placed drawings in the layouts and not the saved views that generate them. In a small file you can probably just take note of the views to be reviewed, in the file I cleaned today, I ended up with 107 unplaced views, taking note and looking for them in a 730 view list would take an eternity, selecting and right clicking was much faster and also safer.

 

Hope this helps some of you. Cheers!

iMac 27 2014; 3,4GHz quad core i5; 24Gb 1600 MHz DDR3; 2 GB NVIDIA GeForce GTX 775M
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