What we usually did in our office in such cases was to make sure these files were referenced by their full network path, not their local path on your machine. So the path of the file is not e.g.
C:\User\Joe\Settings\...
but
\\Joe shared folder\Settings\...
you get the idea.
Of course this would mean you would have to share those folder where those files are located.
This will solve the problem of referencing such files for at least everyone in your LAN.
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